The University Network

How to Write A ‘Thank-You’ Email After An Interview

A lot has changed about the job interview process over the past few years. Now you can be asked to participate in a phone or video interview and even for proof that you’re qualified for the job. But there is one thing that hasn’t changed, and that is the need to send a thank-you note to your interviewers, to express your appreciation for the opportunity.

Here is a sample of what you should include in your thank-you email and tips on do’s and don’ts, so you always leave the best impression with your interviewers.

Remember, this is just a sample to give you a sense of how to format your email and what to include.

Subject of Email: Thank You – [Position of Job] Interview

Email Message:

Dear Mr./Ms. [Last Name]:

It was a pleasure speaking with you today about the [Job Position] at the [Name of Company].

The job matches perfectly with my skills and interests.

In addition to my enthusiasm, I will bring to the position [List your Strengths].

I appreciate the time you took to interview me. I am very interested in working for you, and look forward to hearing from you regarding this position.


Your Name

Email Address


Phone Number

[LinkedIn URL]


  • Send your email within 24 hours of the interview.
  • Include all the interviewers in the same email or send separate emails to each person. If you choose to send your interviewers separate emails, your messages should vary somewhat. (It’s a good idea to gather business cards, or make note of the interviewers’ names during the meeting, so that you have a way of contacting them.)
  • Include the job position in the subject line and the words “thank you.” This will ensure that the interviewers pay attention to your email.
  • Remind the interviewers of your qualifications and offer links to your online portfolios and other professional sites.


  • Irritate your interviewers with multiple emails. You should only send one thank-you email and a follow-up email a few days later.
  • Send them any personal social media links.
  • Be casual or use acronyms.
  • Send grammatically incorrect emails or ones that haven’t been proofread. If possible, you should get another set of eyes to look over your emails before you hit “send.”

RELATED: Email Etiquettes: How to Email Your Professors Without Annoying Them